Creating, Editing, and Deleting Positions

Creating, Editing, and Deleting Positions

To get started, use the app launcher 𓃑 and search for Company Structure. On the company structure page, you will see a list on the left of the screen. This list contains all active positions in your company.

In this left pane, you can use Quick Search to find a specific position. You can also click the funnel icon to open filters. Positions with a Start Date in the future will only be visible if you open the filters and check the Show Future Positions box. If you create a position with a Start Date in the future, it will not be displayed here until that date.

Clicking the down arrow ⌄ next to a position will show all active positions managed by that role. The icon color indicates the status of the position:

• Blue = Staffed
• Orange = Recruiting or Scheduled
• Red = Upcoming Vacancy
• Gray = Vacant or Disabled

To learn more about position statuses, read the Position Status section of this guide.

In the middle of the screen, you will see further details related to the selected position.

1. Position Title: This is the name of the selected Position.
2. Description: A text describing the Position and its responsibilities.
3. Status: Indicates the status of the Position, e.g. Staffed or Vacant.
4. Employee: The employee who currently holds this Position.
5. Parent Position: The Position above the selected Position in the company hierarchy.
6. Manager: The employee who holds the Parent Position.
7. Start Date: The date when this Position was first occupied within the company.
8. End Date: The date at which this Position becomes inactive. Leave blank if not known.
9. Assign: Click to assign an employee to the selected Position.
10. Edit/Delete: Click the down arrow to edit, delete, or unassign the Position or to associate it with a job.
11. Vacant From: If the active employment term has an End Date, this box shows when the position will become vacant.
12. Active Employment Term: Details of the employee who is currently assigned to this Position. The Start Date and End Date shown here relate to the period of time that the currently assigned employee has held this position.

Further down the position detail view, you can also see Inactive Employment Terms and Associated Jobs.

1. Inactive Employment Terms: This table shows all employees who have previously held this Position or will hold it in the future.
2. Associated Jobs: If you are hiring for a position, you can link it to jobs you have created in flair Recruiting.

A Position cannot be deleted if there is an Employment Term associated with the Position. If you want to hide a previously occupied Position from your Company Structure, select an End Date for the Position. After this date, it will become inactive.